STATUTES OF THE SCS
Corrected October 1999 and amended April 2005
Statutes of the Society of Combinatorial Sciences
l. The society is a non profit association established for the public benefit in order to promote worldwide the advancement of education and in particular the scientific theoretical and practical foundation of combinatorial chemistry and related combinatorial sciences including material sciences, medicinal sciences, sciences of organic and inorganic chemistry, and catalysis aimed at the generation of large molecular diversity in order to study chemical compounds having important functions for human health and welfare. The society will support this by the organisation of scientific meetings, by the publication and dissemination of the results of research, by maintenance of a web page and in other appropriate ways. The admission of members shall be entirely at the discretion of the Council.
2. Applications for membership of the Society from those engaged in scientific research on combinatorial chemistry shall be considered by the Executive Committee according to rules laid down by the Council. The Secretary of the Society shall keep a Register of members and their Email contact addresses. Membership is free and subject to annual online renewal by the individual member. Council may require that all members should provide, after a stated period of years, satisfactory evidence of their continued interest in the subject. If such evidence satisfactory to the Executive Committee is not received by the required date then the name of that member may be removed from the Register. A member may resign by giving written notice to the Secretary. In the event of a dispute concerning membership the decision of Council shall be final.
3. Council may at their absolute discretion admit as sponsors companies, institutes, academies, societies and other bodies or persons who wish to contribute financially or in other ways to the benefit of the Society. Individual sponsors are entitled to attend the scientific meetings of the Society and each corporate sponsor is entitled to send one representative to scientific meetings of the Society on such terms as Council may determine.
4. The governing body of the Society is the Council. The Council is elected from self-nominated members of the society and should be composed of no more than 30 members representing both industry and academia. To ensure broad worldwide representation only 4 Council members can be elected from one particular country and the Council should aim at having board members representing all continents. An operative Email account is required for all Council members at all times. These elections shall be organised by the Secretary of the Society and supervised by the Executive Committee. The call for elections shall be submitted by the Secretary at least 8 weeks before the assembly of the new board according to the instructions forwarded by the secretary. The required minimum shall be of those members whose names have been on the Society's register for at least two years before notices of the election are dispatched and shall be determined by Council from time to time. In the event of a dispute concerning an election to Council the decision of Council shall be final. Election to the Council shall be for a period of four years and a member may be re elected for one further period of four years after which a period of four years shall elapse before the member is re eligible. Council shall have power to co opt not more than eight members of the Society who shall not have the right to vote. Co opted members shall serve for a period not exceeding 4 years and shall be re-eligible for one further period not exceeding 4 years.
5. Council shall elect, from ordinary members of the Council or from co opted members of the Council, a Chairman, a Secretary, a Webmaster and a Treasurer each for a period of four years. They shall be eligible for re election for one further period of two years after which they shall not be immediately re eligible. Each of these officers shall ex officio be a full member of the Council with the right to vote.
6. Council shall meet at least once in every two-year period. Except as expressly provided by these Statutes any decision at a Council meeting shall be by a simple majority of those present and voting. Council may at the absolute discretion of the Chairman also make decisions by Email or postal vote provided that every member of Council receives the text of the proposed resolutions dispatched by first class mail or by Email to the last known address of the member and provided that such postal votes are counted not earlier than two weeks and not later than two weeks after the dispatch of the voting paper. If no vote is received by the Secretary before the vote is counted, then that member of Council shall be deemed to have abstained in the vote.
7. Council shall appoint an Executive Committee consisting of the Chairman of the Council, the Secretary, the Webmaster, the Treasurer and two ordinary members. Such ordinary members of the Executive Committee shall be appointed for a period not exceeding four years and they shall not be immediately re eligible. In making these appointments Council shall have in mind the importance of the representation of countries worldwide. Subject always to the decisions of Council, the administration of the Society shall be vested in the Executive Committee, which shall be empowered to act on behalf of the Council and to enter into contracts on its behalf in periods between meetings of the Council.
8. Council may appoint a Scientific Committee to assist in the scientific work of the Society, with duties and membership determined by the Council from time to time.
9. On the internet the Webmaster on the discretion of the Council should present a public homepage and appropriate password protected sub-pages, required to efficiently take care of the administration and needs of the society to function as a modern entity at any time. The legal rights to the homepage belong at any time to the Society and the electronic version of the page with all its contents should be returned to the Society upon request of the Council as put forward by the chairman. The license to host the Homepage will be offered in competition to the respective institutions of the members at the most favourable conditions for the Society. The required manpower to maintain the homepage should be financed in part through the Society on the discretion of the Council.
10. There shall be a Central Fund of the Society from which the costs of administration and other expenditure approved by Council or by the Executive Committee shall be financed. The Treasurer shall circulate accounts of the Central Fund audited by an auditor approved by the Council annually to members of the Council. The Chairman and Treasurer of the Society shall be the Trustees of this fund. The fund shall be held in an account in the name of the Society in freely convertible currency in a bank in Western Europe, US or Japan approved by the Council. The current address of the account is in Copenhagen. The account shall be operated by the signatures jointly of any two of the Chairman, Treasurer and Secretary. No payment from the Central Fund shall be made to any member of the Society except for the reimbursement of expenditure incurred on behalf of the Society and approved by the Executive Committee.
11. Scientific meetings of the Society shall be held at least once in every period of two years. The Executive Committee may accept an invitation from a Society member to organise a scientific meeting in the country of that member subject to such conditions as the Executive Committee may determine. The organizer shall form a committee, which shall be responsible for the organisation of such a meeting including the financial arrangements and no financial obligation in respect of such a meeting shall fall on the Society except with the approval of the Executive Committee communicated in writing to the chairman of the committee organising the meeting. It shall be lawful for scientific meetings to be open to all members or to be restricted in participation by invitation or otherwise. It shall be lawful for Council to require the organisers of meetings to transfer to the Central Fund of the Society from the total revenues of the meeting a sum of 70% of the revenues if the meeting was organized by the organizer alone or 85% if the meeting was organized by a third party. The meeting organizer should submit a complete accounting from the meeting organization to the treasurer of the society no later than two months after the meeting. Special arrangements in this respect may be made when meetings are held in countries having non convertible currency.
12. The Statutes of the Society may be amended rescinded or augmented at any Council meeting by a two thirds majority of those present and voting. Proposed changes in the Statutes must be notified in writing to the Secretary to be received at least two months before the Council meeting and the Secretary shall dispatch such resolutions by Email to all members of Council at least three weeks before the meeting. If in the opinion of the Executive Committee it is desirable that amendment of the Statutes should be enacted before the next meeting of the Council it shall be lawful for such amendment to be decided by Council in an electronic internet or postal vote held in accordance with the procedure required by Clause 6 of these Statutes, In a postal vote an amendment of the Statutes shall require a majority of two thirds of the votes received by the Secretary by the due date.
13. The Society and its Statutes may be dissolved at any meeting of the Council by a vote in favour of such resolution by two thirds of those members of the Council entitled to vote, provided that notification in writing of such a proposal has been received by the Secretary at least two months before the Council meeting. The Secretary shall dispatch notice of the proposal to all members of Council at least three weeks before the meeting of Council. On the dissolution of the Society any surplus assets of the Society shall be applied in such manner as the Council decides for charitable purposes consistent with the objects of the Society.
14. The Society shall be registered in legal non-profit Society in DK-2500 Valby, Denmark and shall be deemed to be an association governed by the law of Denmark. These Statutes shall be construed and operated in accordance with Danish law.
15. The society shall take responsibility to support its journal "QCS" published by Wiley-VCH by electing every 4 years an editor in chief and additional two editors amongst the members or other candidates accepted by the SCS board. The journal is intended as the primary means for the SCS members and board to communicate an attractive mix of full papers, communications, reviews, concepts, highlights, comments and news.
16. National societies of combinatorial chemistry are independent of SCS and have no obligations to SCS. Likewise SCS has no obligations to local national societies.
17. Biannual board meeting protocol shall contain. 1) Registration of attendances 2) Election of referee 3) Report from the chairman 4) Election of board and executive board every four-year meeting starting year 2000. 5) Report from the Secretary 6) Report from the treasurer 7) Report from the WEB-master 8) Discussion of membership, next two SCS meeting and Society Journal issues 9) Proposals for changes of statutes that have been submitted to the board at least 4 weeks prior to the meeting 10) Discussion of support of activities in Combinatorial Sciences by SCS according to suggestions received by the board at least 4 weeks prior to a meeting 11) Discussions of suggestions from board members
18. Members of all nationalities are eligible to the board provided they have been registered members for a two-year period prior to the election and that they fulfil the requirements of paragraph 2.
Changes to the SCS Statutes have been agreed on at the Executive Board Meeting in Budapest, April 29, 2005.